Organizing a major event is a complex and responsible process that requires careful preparation and planning. One of the key steps is to choose a suitable event space that will become a platform for the implementation of your idea and impress the guests.
In this article, we will look at a step-by-step guide to choosing and booking a conference room or restaurant for a major event in St. Petersburg.
1. The format of the event:
Conference, exhibition, corporate party, wedding, concert?
2. Number of guests:
How many people are you expecting?
3. Budget:
What is the amount allocated for rent?
4. Style and concept:
What kind of atmosphere do you want to create?
5. Necessary services:
Is catering, technical support, decorations, sound and lighting equipment required?
When choosing a venue for your event, always focus on:
1. Location:
Convenience for guests, transport accessibility, proximity to attractions.
2. Area and layout:
Compliance with the requirements for capacity, zoning possibilities.
3. Technical equipment:
Availability of necessary sound and lighting equipment, projectors, screens, Wi-Fi.
4. Style and atmosphere:
Compliance with the general concept of the event, the possibility of registration.
5. Cost:
The rental price, additional services, the possibility of discounts and promotions.
6. Reviews and reputation:
Study customer reviews, look at photos, and ask about the experience of the area.
1. Personal inspection:
Be sure to visit the selected areas in person to assess their condition, atmosphere and capabilities.
2. Negotiations with the manager:
Discuss the details of the lease, services, terms of cooperation, the possibility of registration, additional costs.
3. Request for a commercial offer:
Receive a written offer with a detailed description of the terms of the lease, the cost of services and payment terms.
If you plan to hold a banquet on the territory of the Theatre Square Hotel or a business event in one of the conference halls of the Express Sadovaya Hotel, write to us by e-mail (info.theatre@nr-hotel.ru), and we will prepare individual terms of cooperation for you.
1. Be flexible:
Don't be afraid to deviate from your original plans if you find a more suitable option.
2. Feel free to ask questions:
Get the most detailed information about the site to avoid unpleasant surprises.
3. Conduct a test event:
If possible, organize a small test event to check the operation of the site and the quality of the services provided.
4. Remember the details:
Design, technical support, musical accompaniment – all these are important elements that can make your event unforgettable.
Nikolsky Rows public space is an ideal venue for a major forum, corporate event or a celebration in honor of the company's anniversary. Here you can set up a stage, accommodate more people on 7000 square meters. meters and organize a large-scale event.
Choosing the right event space is a key stage in organizing a successful event. Follow our recommendations, choose the Theatre Square Hotel, and your holiday will be perfect!
